UGC Request Forms

Photo by Marlayna Demond '11 for UMBC
Photo by Marlayna Demond ’11 for UMBC

UGC Procedures for Approving Proposals

  • The appropriate request form(s) and supporting documents (if any) should be submitted via the Curricolog ( system. Forms must be approved by the Chair or the Undergraduate Program Director of the department(s) housing the course or program. In case the course or program is not housed in an academic department, then the program director or the head of the academic unit must approve the submission. This is to ensure that the department’s or academic unit’s internal approval process has been followed.
  • Within 10 business days or as soon as is practical after the receipt of the proposals, the proposals will be posted on the UGC web site. All department chairs, program chairs and administrative offices will be notified of the new postings by email.
  • Objections to a posting must be made within two weeks of the posting date. Objections should be sent to Mia Blackston (, the UGC Administrative Assistant.
  • After deliberations, the UGC may vote to approve a request, deny a request, table a request pending further information or send the request to the Academic Planning and Budget Committee (APB) of the Faculty Senate (for those proposals that require new resources).
  • Approval by the UGC is effective after its action has been presented to the Faculty Senate as an information item.

UGC Request Forms

  • Proposals for the following should be submitted in Curriculog ( using the form indicated:
    • New course – UGRD New Course Request
    • Changes to an existing course – UGRD Undergraduate Course Change Request
    • Inactivation of an existing course – UGRD Undergraduate Course Inactivation Request
    • Changes to an existing major, minor, or certificate – UGRD Program Change
    • New minor – UGRD Other Changes Request
    • Inactivation of an existing minor – UGRD Other Changes Request
  • Proposals for new major or certificate programs should not be sent to the UGC directly. Establishment of new programs falls under the Provost’s procedure for the approval of new academic programs:
  • Please submit inquiries about Curriculog access to the registrar’s office’s Catalog Maintenance queue at:


  • Have you followed the instructions specific to your form?
  • Do the changes involve any cross-listed courses? If so, consent of all departments and programs affected must be included in the proposal.
  • Does the form include the prerequisites for the course?  Does it indicate whether a student must have received a particular minimum grade in the prerequisite course (e.g. with a “C” or better)?  Note: all 300- and 400-level courses must have prerequisites or recommended course preparation.
  • Does the rationale provided for a new course or change in program requirements answer the questions in the instructions?
  • Do changes in program requirements involve courses from other departments or programs? If so, letters of support from all departments and programs affected must be included in the proposal.
  • Have the course descriptions and other text that will appear in the undergraduate catalog been proofread for grammatical correctness and clarity?
  • Does the program proposal (new degree, certificate, or concentration) comply with the guidelines outlined in the  New Academic Program Approval Packet?